Job Description

Our client is a real estate developer seeking a polished, proactive Executive Assistant to provide high-level support to a senior executive while also assisting with day-to-day office operations. This is a fully onsite role suited for someone who is highly organized, personable, adaptable, and comfortable working in a fast-paced environment. Responsibilities Manage a complex and frequently changing executive calendar, including meetings, calls, and appointments Provide front-of-house support (sitting at reception) including greeting visitors, answering phones, coordinating conference rooms, and arranging catering and refreshments Handle occasional personal support, including meal orders, gifts, restaurant reservations, and other requests Coordinate domestic and international travel, including flights, accommodations, and itineraries Serve as a point of contact for building management, vendors, and external service providers Assist with office projects, maintenance, supplies, and general workplace needs Prepare expense and travel reimbursement reports Support company events and special projects as needed Maintain organized files, records, and reference materials Anticipate executive needs and provide thoughtful, high-touch support Qualifications 3–5+ years of administrative or executive support experience; more experienced candidates are also encouraged to apply Strong proficiency in Microsoft Outlook, Excel, PowerPoint, and Word Excellent calendar management, organizational, and communication skills Polished and professional when interacting with executives, clients, and visitors Outgoing, engaging, and service-oriented personality Strong attention to detail and ability to manage changing priorities Patient, positive, proactive, and willing to go above and beyond This is a full-time, fully onsite opportunity in New York City with standard business hours and some availability via phone or email outside of regular hours. #J-18808-Ljbffr

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